AssetLedger

Privacy Policy

Effective Date: January 1, 2024 Jurisdiction: Quebec, Canada

Disclaimer: This document is a standardized template for AssetLedger. It does not constitute legal advice. Users are encouraged to consult with legal counsel regarding specific compliance with Law 25 and other applicable regulations.

1. Introduction and Scope

AssetLedger ("we," "us," or "our") is committed to protecting the privacy and security of your personal information. In the context of our Digital Asset Management and AI-driven accounting services, we handle sensitive data with the highest standards of integrity.

This Privacy Policy describes how we collect, use, disclose, and protect personal information in compliance with the laws of Quebec, specifically the Act respecting the protection of personal information in the private sector (as amended by Law 25, formerly Bill 64), and where applicable, the Canadian Personal Information Protection and Electronic Documents Act (PIPEDA).

2. Data Controller and Privacy Officer

AssetLedger acts as the person in charge of the protection of personal information (Data Controller). We have appointed a Privacy Officer to oversee compliance with Quebec privacy legislation.

Contact Details:

Entity: AssetLedger

Address: 482 Rue Saint-Vallier Est, Quebec City, QC G1K 3P9

Email: [email protected]

Phone: +1 802-586-2211

3. Personal Information We Collect

We collect information that identifies, relates to, or could reasonably be linked to you. This includes:

  • Identifiers: Name, professional email address, telephone number, and business address provided via inquiry forms or account registration.
  • Professional Information: Job title, company name, and specific accounting requirements related to digital assets.
  • Technical Data: IP addresses, browser type, device information, and interaction data collected through cookies and AI diagnostic tools.
  • Financial Metadata: While we focus on digital asset management, we may process metadata related to bookkeeping entries and transaction histories for AI training and reconciliation purposes.

4. Purposes and Legal Basis for Processing

Under Quebec law, we process your information based on your clear, free, and informed consent, or where the law otherwise permits. The purposes include:

  • Service Provision: To operate our AI-driven bookkeeping platforms and automated reconciliation protocols.
  • Communication: To respond to inquiries and provide technical updates regarding digital asset taxonomy.
  • Security: To detect and prevent fraud, cyber threats, and unauthorized access to our infrastructure.
  • Legal Compliance: To meet tax reporting obligations and Quebec accounting standards (CPA).

5. Data Retention and Destruction

AssetLedger retains personal information only for as long as necessary to fulfill the purposes for which it was collected, including for the purposes of satisfying any legal, accounting, or reporting requirements.

Once the retention period expires, or when the information is no longer required, AssetLedger ensures the secure destruction or anonymization of the data to prevent unauthorized access or restoration, in accordance with Law 25 requirements.

6. Disclosure to Third Parties

We do not sell your personal information. We may share data with:

  • Service Providers: Cloud hosting (AWS/Azure), AI infrastructure providers, and specialized security auditors.
  • Legal Authorities: When required by law or to protect our legal rights within the jurisdiction of Quebec or Canada.
  • Corporate Transactions: In the event of a merger, sale, or transfer of assets, subject to strict confidentiality agreements.

7. Cross-Border Data Transfers

Your information may be stored or processed outside of Quebec (e.g., in other Canadian provinces or the United States). Before transferring personal information outside of Quebec, we conduct a Privacy Impact Assessment (PIA) to ensure that the information receives an adequate level of protection in the destination jurisdiction, as required by Law 25.

8. Your Rights as a Data Subject

Residents of Quebec have specific rights regarding their personal information:

  • Right to Access: You can request a copy of the personal information we hold about you.
  • Right to Rectification: You can request that we correct inaccurate or incomplete information.
  • Right to Deletion: You can request the deletion of your data (subject to legal retention requirements).
  • Right to Data Portability: You have the right to receive your data in a structured, commonly used technological format.
  • Right to Withdraw Consent: You may withdraw your consent to the processing of your data at any time.
  • Right to De-indexation: You may request that we stop disseminating your information or de-index links associated with your name under certain conditions.

To exercise these rights, please contact our Privacy Officer using the details provided in Section 2.

9. Automated Decision-Making

Our platform utilizes AI for automated reconciliation and predictive analysis. If we use your personal information to make a decision based exclusively on automated processing, we will inform you of the decision-making process, the reasons for the decision, and your right to submit observations to a staff member who can review the decision.

10. Cookies and Tracking Technologies

We use cookies to enhance your experience. You can manage your preferences through our Cookie Policy. Note that essential cookies do not require prior consent under most frameworks, but we provide transparency on all tracking mechanisms.

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